Keep City-Run Programs Organized and Staffed
Scheduling for city-run operations is never one-size-fits-all. From full-time to part-time staff, volunteers, and events, WhenToWork helps you manage all types of schedules.
Make Scheduling by Team a Breeze
No need to toggle tabs or manage separate systems. Create schedules by locations, teams, or position, and view them all in one place.
Manage Labor Rules with Built-In Controls
Set rules for shift limits, overtime, and time off to help align with internal policies and local law requirements, all without the manual tracking.
Keep Everyone Informed Instantly
Send automated shift reminders, confirmations, and urgent alerts to ensure staff always know when and where they’re needed.
Built for Campus Life Outside the Classroom
Universities don’t run on a single schedule. With student workers, part-time staff, and independent campus departments, you can manage different schedules across each one.
Let Teams Schedule Their Way
Each team can manage and see their own schedule, with software that is just as simple and flexible as a spreadsheet.
Support Student Work Limits
Track availability, preferences, and maximum hour thresholds to align with compliance and internal policies.
Manage Everyday or Special Event Schedules
Easily manage coverage for campus events, seasonal roles, or shared staff without disrupting core department schedules.
Shift Confidence for Certified Staff
Whether humans or our four-legged friends, every shift counts. Create reliable schedules that protect your team from burnout and give them more time to focus on patient care.
Minimize Gaps and Last-Minute Scrambling
Use rules to monitor shift limits, time off, and coverage needs so every shift is staffed and no one’s stretched too thin.
Ensure Qualified Staff for Every Shift
Make sure only qualified staff are scheduled by adding shift requirements and certifications, and tracking expirations on skills.
Less Time Scheduling, More Time Caring
Fill schedules quickly with templates, preferences, and shift claiming that give employees flexibility without the back-and-forth.
Flexible Scheduling for Changing Staff and Seasons
Manage constantly changing teams without the confusion of group texts. Staffing volunteers, camps, museums, and recreation centers becomes seriously easy with WhenToWork.
Adjust as Fast as Schedules Change
Create, edit, and share schedules in minutes even when staff availability or weather shifts from day to day.
Staff Flexibility with Oversight
Let employees claim open shifts, trade with teammates, or request time off while you stay in the loop with approval controls.
Mobile-First for Clear Communication
No more missed group messages or last-minute confusion. Send instant shift reminders and updates through email, text, or app notifications.